job
Inde, BangaloreInde, Bangalore

AtkinsRéalis

Date de publication 27.03.2024

French Language Specialist - Document Control / Project Support / Business Support

Job Description

We're AtkinsRéalis, a world-leading Design, Engineering and Project Management organization. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations & Maintenance and Capital.

News and information are available at www.atkinsrealis.com or follow us on LinkedIn.

Our teams are proud to deliver on some of the most prestigious projects across the world. It's thanks to our talented people and their diverse thinking, expertise, and knowledge. Join us and you'll be part of our genuinely collaborative environment, where everyone is supported to make the most of their talents and expertise.
When it comes to work-life balance, AtkinsRéalis is a great place to be. So, let's discuss how our flexible and remote working policies can support your priorities. We're passionate about are work while valuing each other equally. So, ask us about some of our recent pledges for Women's Equality and being a 'Disability Confident' and 'Inclusive Employer'.

Support and assist Canadian French speaking Technical and Project Management teams to manage and control their documentation of customers and vendors i.e., proposals, product related issues and drawings/documents, manage project performance in a timely and efficient manner.

Roles and Responsibilities
  • Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures, and plans.
  • Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy.
  • Follow-up with all the stakeholders to monitor and closure as per the schedule of due dates for drawings, specifications, software, technical manuals, and other documents.
  • Prepare and maintain a filing system in various collaboration platforms e.g. Aconex, SharePoint as per project requirements. This filing system allows management team to get an updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations review and approval.
  • Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
  • Copy or scan materials; organize, maintain, and safeguard files and database.
  • Review and verify project documents for completeness, format, and compliance with contract requirements.
  • Submit project documentation to management team for their approval and transmit approved documents to customer.
  • Distribute documentation to the project team and customers for their review and comments.
  • Receive, distribute, and track comments received from customers.
  • Liaise with engineers, managers, customers, and other stakeholders to discuss the project, prepare documents, or modify contract schedules.
  • Liaise with document originators or engineer's liaison personnel to resolve discrepancies and compiles required changes to documents.
  • Update changes of computerized or manual control records; release documents and notify the affected departments.
  • Provide support to other departments within the framework of the project e.g., assisting flow of company info.
  • For Project Support role, ability to analyse project financials and budgets, ability to prepare purchase requests and purchase orders; Troubleshoots and resolves errors or issues with attention to detail; Processes receipts, accruals, and invoices as part of the purchasing process.

Minimum Qualification and Experience
  • Graduate in any discipline preferably in Commerce / Finance
  • French language proficiency certificate (DELF B2 or higher) with excellent oral and written communication skills in French.
  • Prior experience in engineering, manufacturing or construction is preferred.

Key competencies / Other skills
  • Adaptability to cope with diverse systems and procedures applicable to a variety of projects.
  • Demonstrated ability to communicate effectively both verbally and in writing.
  • Willing and proactiveness to work under tight deadlines and taking ownership of the tasks assigned to him or her.
  • Must be customer service oriented - willing and proactiveness to work under tight deadlines and take ownership of the tasks assigned.
  • Strong ability to multitask, prioritize, and work independently with minimal supervision.
  • Ability to manage the discussions and documentation process independently.

Preferred Tools
  • MS Office tools: Excel, Word, PowerPoint, etc.
  • Aconex, SharePoint, EDMS and DEMACS

What We Can Offer You
  • Varied, interesting and meaningful work.
  • A hybrid working environment with flexibility and great opportunities.
  • Opportunities for training and, as the team grows, career progression or sideways moves.
  • An opportunity to work within a large global multi-disciplinary consultancy on a mission to change the ways we approach business as usual.

Why work for AtkinsRéalis?
We at AtkinsRéalis are committed to developing its people both personally and professionally. Our colleagues have the advantage of access to a high ranging training portfolio and development activities designed to help make the best of individual's abilities and talents. We also actively support staff in achieving corporate membership of relevant institutions.

Meeting Your Needs
To help you get the most out of life in and outside of work, we offer employees 'Total Reward'.
Making sure you're supported is important to us. So, if you identify as having a disability, tell us ahead of your interview, and we'll discuss any adjustments you might need.

Additional Information
We are an equal opportunity, drug-free employer committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.

We care about your privacy and are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

Link: Equality, diversity & inclusion | Atkins India (atkinsrealis.com).

Worker Type
Employee

Job Type
Regular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

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