job
Sri Lanka, ColomboSri Lanka, Colombo

Oceans XYZ

Date de publication 20.02.2024

Right Hand to the Founder/CEO - French Speaking

Work with U.S. Startups, Founders, & C-Level Executives as an Oceans Right Hand

About Oceans
Oceans is an outsourcing firm pairing the best talent in Sri Lanka with CEOs, Founders, and C-Level Executives in the U.S.The Role: Right Hand to the FounderOceans is seeking ambitious candidates in Sri Lanka to become what we're calling the Right Hand to the Founder, a new hybrid role combining all the administrative prowess of a highly polished Business Analyst with the ruthless efficiency of a great Operations Manager. If accepted into our program, Oceans will provide best-in-class training on necessary processes and platforms alongside full cultural immersion - so you can become the most effective assistant you can be. You will then be paired with a powerhouse leader and embedded within their team, positioned to become their right hand over time.
You will give them their time back, and they will give you invaluable exposure to the U.S. business world.
Oceans' Right Hands are not only are responsible for handling administrative duties like scheduling, filing, and research, they're also equipped to flex their operational muscles by suggesting improvements, setting KPIs, assisting with strategy, gatekeeping their CXOs time, and tracking projects, tasks, and timelines from conception through completion.Responsibilities

Operational:
  • Monitor project statuses and update through easy to understand visualization
  • Draft company policies, standard operating procedures, and correspondence
  • Set Team KPIs and assist with keeping your CXO's direct reports on track
  • Assist with HR ops processes like onboarding and payroll
  • Handle the management and flow of information, ensuring the right info gets to your CXO at the right time
  • Organize events from end to end which includes budgeting, vendor coordination, providing input on designs, and executing social media strategies
  • Manage company and/or personal social media profiles including brand development, caption drafting, post ideation
  • Assist ad hoc with other areas of the business like sales & lead gen, business development, human resources & talent acquisition, and marketing


Administrative:
  • Manage complex calendars by coordinating with parties across multiple time zones and prioritize meetings according to business needs
  • Optimize travel arrangements by factoring in scheduled meetings and itineraries
  • Keep track of workflows and proactively follow up with reminders and to-dos
  • Set the agenda for meetings, summarize discussion points, and key follow ups
  • Conduct research and collate findings into reports/databases
  • Handle basic financial tasks such as expense tracking, invoicing, budgeting, & reimbursement
Requirements
  • Language:Professional fluency in English and French, with excellent communication skills (reading, writing, speaking)
  • Experience: 3+ years working in a communication-heavy position at a reputable firm
  • Education:Undergraduate degree preferred; related work experience accepted
  • Bonus: MBA, CFA, CIPM, CIMA, or other professional certifications strongly favored, but not required
Who Should ApplyThis role is ideal for experienced Business Analysts, Chiefs of Staff, Project Managers, PR/Communications Execs, or Operations Managers who are excited to work for, and learn from, U.S.-based C-Suite Executives.