People Services Officer (French Speaker) | HR Shared Services

Company Description

Natixis in Portugal is a Centre of Expertise whose mission is to transform traditional banking by developing innovative solutions for the business, operations and work culture of Groupe BPCE worldwide.

As part of Groupe BPCE's international division, Natixis in Portugal designs and delivers solutions for its two core areas - Corporate & Investment Banking and Asset & Wealth Management - as well as transversal services that support all entities across the Group.

With more than 3,000 employees representing 46 nationalities, the teams work across Information Technology, Banking Support Activities, and Compliance, in an integrated, inclusive, and cross-functional way, supporting all business lines and platforms of the Group.

A disruptive mindset and a culture of proximity and agility identify Natixis in Portugal Team and reflect the company's mission to transform traditional banking at a global scale: a perfect match in the Portuguese dynamics and entrepreneurial ecosystem.

Job Description

We are looking for a French-speaking People Services Officer to support employee onboarding and employment contract administration. You will work closely with HR Business Partners, Talent Acquisition and Legal colleagues to help maintain accurate employee records and deliver a reliable, efficient HR service.

Key responsibilities:

• Verify the availability and validity of personal data collected during onboarding, ensuring it matches the supporting documents provided.
• Maintain accurate and up-to-date employee records.
• Prepare employment contracts in collaboration with the relevant Legal contact, in accordance with applicable local requirements and company policies.
• Submit employment contracts to the relevant HR Business Partner for validation before initiating the electronic signature process.
• Support international employees with requests to update their personal information.
• Coordinate with HR contacts, including HR Business Partners and the Talent Acquisition Hub, to ensure processes run smoothly and efficiently.
• Monitor process quality and efficiency, and proactively suggest practical improvements.
• Follow established procedures and refer queries or issues to the appropriate contact when needed.

Qualifications

• Degree in Human Resources or similar area.
• High ability to manage high volume of administrative issues.
• Knowledge of French legal texts is a plus.
• Fluent French (mandatory) and a good level of English.
• Great communication and interpersonal skills.
• Highly organized.
• Willingness to learn and evolve.
• Drive, multi-tasking skills and team spirit.
• Ability to work in a multicultural / distributed team.

We will only consider English or French Cv's.

Additional Information

Our workplace reflects the vibrant spirit of our locations, with initiatives such as a Green Transportation Budget, electric bikes and a flexible Hybrid Work Policy. We promote wellbeing through the Honolulu Wellness Club, a Prayer Room, a Lactation Room, and themed Villages that inspire creativity and collaboration. Through our ESG and DEI strategies, we are committed to being inclusive, caring, and fair, ensuring every voice is heard and valued.