Accounting Assistant (English and French)

Job Description
Support Global IT Growth with Sharp Financial Control

Our client is a trusted North American IT solutions provider specializing in Virtual Desktop Infrastructure (VDI), Endpoint Management, and Cloud Services. As one of the region's most certified Citrix Platinum partners, they power digital transformation through secure, scalable, and tailored tech services. With a culture rooted in integrity, innovation, and accountability, our client empowers businesses to thrive-backed by a passionate team committed to service excellence, open communication, and continuous growth.

Job Description

As an Accounting Assistant, you will provide vital financial support to the accounting team with a primary focus on invoicing, accounts payable, and receivable functions. Your detail-oriented nature and organizational skills will help maintain financial accuracy and support smooth operations across global clients.

Job Overview

Employment type: Full-Time
Shift: 9:00 AM - 5:00 PM EST
Work setup: Work From Home

Your Daily Tasks

• Seek a reliable and detail-oriented Accounting Assistant/Admin
• Support the Controller and accounting team
• Focus on invoicing, accounts payable (AP), and accounts receivable (AR)
• Maintain accurate financial records
• Ensure timely billing and payments
• Support administrative processes within the finance department

Key Responsibilities

Invoicing & Billing:

• Prepare and send customer invoices accurately and on time
• Align invoices with contracts, purchase orders, or scopes of work
• Follow up on outstanding invoices
• Communicate with clients about payment status

Accounts Receivable (AR):

• Monitor incoming payments and apply them to correct accounts
• Reconcile customer accounts and resolve discrepancies
• Prepare aging reports
• Assist with collections

Accounts Payable (AP):

• Process vendor invoices with correct coding and approvals
• Schedule and prepare payments (ACH, wire, checks) according to terms
• Maintain vendor records
• Communicate with suppliers about payment issues

Administrative & Financial Support:

• Assist the Controller with monthly close tasks and reconciliations
• Organize and maintain digital and physical financial records
• Provide audit and tax documentation
• Perform administrative tasks such as filing, data entry, and correspondence

Requirements

The Qualifications We Seek

• 2+ years' experience in accounting, bookkeeping, or AP/AR role
• Associate's or Bachelor's degree in Accounting, Finance, or Business (or equivalent experience)
• Strong understanding of invoicing and payment processes
• Proficient in accounting software (e.g., QuickBooks, NetSuite, Sage) and Microsoft Excel
• High attention to detail and organizational skills
• Excellent verbal and written communication skills
• Ability to multitask and meet deadlines efficiently

Preferred Skills:

• Experience with customers and vendors on payment-related matters
• Familiarity with ERP systems and automation tools
• Comfortable in a fast-paced, collaborative environment

Benefits

Exciting Perks Await

• Work From Home arrangement
• Private Medical Insurance
• Access to Sportmaster
• Career growth opportunities
• Global career exposure
• Diverse and supportive work environment
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit https://bit.ly/EmaptaTrainingCalendar)

Who Are We

EMAPTA is proud to be recognized as a leading Global company with a steadfast commitment to excellence in outsourcing solutions. As part of our ambitious expansion strategy, we are thrilled to announce our entry into Macedonia, a country brimming with immense potential and a talented workforce. We firmly believe in the abilities of the Macedonian people and are eager to contribute to the country's growth and development. This expansion marks a significant milestone for us as we extend our global footprint into this promising region. With our entrance into Macedonia, EMAPTA offers an exciting opportunity for professionals to work with a truly global company while enjoying the benefits of a local Macedonian office and support team. We are dedicated to bridging the best of two worlds by combining our international expertise with the rich talent pool and unique local insights that Macedonia has to offer. Our vision is to empower businesses with top-tier outsourcing services while fostering strong ties with the local community. EMAPTA's presence in Macedonia promises to be a mutually enriching collaboration that propels both the company and the country towards greater success on the global stage.#EmpoweringPeople #EmaptaExperience