Administration Services Assistant - French Speaker

About the job

• The Administrative Assistant role is to ensure high-quality support to Executives, Senior Managers and Teams based across BNP Paribas's locations, in achieving their strategic objectives by dealing with administrative tasks. This role is inserted in a fast-paced environment, where it's expected to come up with innovating solutions that offer a smarter way forward, always operating with a sense of urgency and discipline. Smart Office is a Shared Service Centre dedicated to Administration services. Client relations are at the cornerstone of its strategy, with the primary aim of developing long-term relationships and supporting partners in making the best use of their time by offering them a focus on administrative duties

Your Main Activities Are

• Five full administrative and secretarial support to service partners based locally and/ or onshore, across all locations of BNP Paribas
• Management of daily calendars/ agendas, organizing meetings with multiple recipients/ stakeholders and booking meeting rooms/ digital and/ or VC calls, ensuring all logistic support
• Manage corporate travel arrangements, including booking of flights, trains, hotels, cars, taxi and others, ensuring a consistent adherence to the appropriate policy according to the entity or location
• Manage out-of-pocket expense claims and invoices, as well as monitoring and controlling of costs resports handled, in a timely and accurate time
• Assistance in tasks falling under the management of access rights, IT support requests and follow-ups, requests linked to applications/ licenses, update of mailing lists and shared mail boxes
• Ensure the administrative follow up on arrival/departure of collaborators, including handling requests of UID's, IT tools & access badges, as well as directory updates
• Provide co-ordination and support for other Administrative Assistants, including covering for absences/sicknesses
• Other transversal tasks may include: Visa arrangements and liaison with Embassies, business cards demands, document production and editing (in Word or PowerPoint), events organization, catering ordering, document translations and ad-hoc queries and demands.

Profile and Skills to Success

• Ability to collaborate/Teamwork
• Adaptability
• Attention to detail/rigor
• Client focused
• Communication skills - oral & written
• Ability to develop and leverage networks
• English (Fluent), French (Operational)
• MS Office Pack Microsoft Powerpoint
• Outlook

#LI-Hybrid

Why joining BNP Paribas?

• Leading banking institution

BNP Paribas is the European Union's leading bank, and key player in international banking. It operates in 63 countries and has nearly 183.000 employees, including more than 146.000 in Europe.

• Our presence in Portugal

In Portugal since 1985, BNP Paribas today has more than 8.700 employees, distributed across the Group's 10 business entities established in the country. Its presence also extends to 11 excellence centers providing value-added services to various countries where the BNP Paribas Group also operates.

• International reach

Thanks to its international presence and regular and close collaboration among its different entities, BNP Paribas has the resources to support all clients with financing, investment, savings and protection solutions that help make their projects a success. BNP Paribas holds key positions in its three core operating divisions:

• Retail Banking, a division that brings together all of the Group's retail activities and specialised business lines;
• Investment & Protection Services that include specialised businesses offering a wide range of savings, investment and protection services;
• Corporate & Institutional Banking division that offers tailored financial solutions for corporate and institutional clients.

• Diversity and Inclusion commitment

BNP Paribas is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity/paternity, race, religion or belief, sex or sexual orientation. Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency, which in turn increase performance and productivity. We strive to reflect the society we live in, while keeping with the image of our clients.

• Commitment towards work/life balance

At BNP Paribas we care about our employees wellbeing and promote a culture of good integration between work and rest. We believe our employees have rich personal lives outside of work, being fundamental to be disconnected from work to recharge both physically and mentally. Only through this balance we may all be at our best while working.

• Remote Working Conditions

At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working modalities adapted to our hybrid working environment. To guarantee a comfortable and efficient working set-up, eligible employees are provided with both the office and home equipment, are entitled to an equipment allowance and can benefit from exclusive partnerships to purchase additional equipment at reduced prices.

To find out more on why you should join BNP Paribas visit https://bnpp.lk/why-BNP-Paribas-Portugal

* Please note that only applications submitted in English will be considered.

* In case you are selected for this role, further documentation will be requested to support your hiring process.