Contract Specialist, French Speaker, Warsaw, Poland

emagineis a leading European consultancy delivering high-end IT and Business services. We offer a wide range of services, including business and management consulting, vendor management services and managed services. Services are delivered to Clients all over Europe and the emagine Nearshore service offerings from 2 locations in Poland is one of the largest in the market.Are you experienced within the field of administrative processes, working with data and internal systems? We are looking for a new colleague to become a part of our France Contract team based in Poland.

Your main task will be to support our Contract Group department in the area of consultants' contracts. This also includes various administrative tasks related to following the entire contract process in terms of rules, taxes, and regulations. Maintaining close contact with our sales department and other internal departments is an important part of the daily routine.

You will have a great influence on shaping your own working day and be responsible for, but not limited to:

• Creating and processing contracts to the clients and consultants,
• Collecting master and contract data in the systems,
• Managing contract templates and adjusting them according to client framework agreements,
• Assisting the Account Managers and Finance Department in different administrative tasks,
• Follow-up and collection of missing documents,
• Synchronization of data in all databases by close and continuous contact with the sales department, consultants and clients of emagine, to ensure that our systems are always updated and current, and in turn the contracts and invoices as well,
• Participating in the development and overall optimization projects to support the continued growth in emagine.

The right candidate for this position is characterized by an independent and flexible approach. You take pride in delivering solid results every time on schedule. You enjoy connecting with consultants and clients so that you always provide them with a high level of service. As such, you are a strong communicator and listener with a good understanding of the processes due to your thorough and detail-oriented mindset. It is important that you are flexible and know how to prioritize your tasks when faced with swift changes that may occur from time to time. You always finish what you start, take the initiative as well as share your ideas and knowledge with your colleagues, because you believe that teamwork is the way to success.

The job requires a large overview and being responsible for every assignment you are given to ensure that the process is going smoothly and to create the best results possible.

We prefer that you:

• have at least 1 year of experience in working with contracts, documents, and back-office systems,
• work fluently with Microsoft Office (especially word and excel),
• have a good eye for details and numbers,
• have good analytical skills,
• learn fast and is open to challenges,
• have professional communication skills inFrenchandEnglish,
• have an outgoing and service-minded personality,
• are flexible and know how to prioritize your tasks and structure your work,
• have a natural flair for and are motivated by working with people and have a good understanding of the importance of being a support function to others,
• have a high level of drive, initiative, persistence and are result oriented.

We offer youa full-time position as a Contract Specialist in a work environment where the tone is informal, and the collaboration is characterized by flexibility, trust, and a service-minded attitude. You will get the opportunity to work independently, but also in collaboration with friendly and committed colleagues. We are an ambitious organization with a flat organizational structure.

Interested?

We conduct ongoing interviews, so please send your CV and application as soon as possible