Expense Reimbursement Specialist (French Speaking)

About APi - Chubb Fire & Security France

Chubb Fire & Security France is a leading provider of fire protection and electronic security solutions, offering a comprehensive portfolio that includes fire detection systems, intrusion detection, access control, and video surveillance.

We protect a diverse range of customers, from industrial and commercial facilities to public institutions, hospitals, shopping centers, government organizations, and data centers. With 3,800 employees across France, we are united by a common mission: protecting what matters most, people and assets.

At Chubb, integrity, customer excellence, and continuous improvement are at the heart of everything we do.

About the Role

As an Expense Reimbursement Specialist, you will play a key role within our Finance Shared Services Center, ensuring the accurate and timely processing of employee expense claims in accordance with company policies and established procedures.

You will work closely with employees and stakeholders to support compliance, improve service quality, and contribute to efficient financial operations within an international environment.

Key Responsibilities

• Process and review employee expense claims accurately and efficiently.
• Verify compliance with the Group Travel & Expense Policy and established guidelines.
• Analyze supporting documentation and receipts to ensure validity and compliance.
• Manage expense claim rejections and corrections, ensuring proper follow-up until resolution.
• Ensure processing deadlines and service level agreements (SLAs) are consistently met.
• Support month-end closing activities related to employee expense reimbursements.
• Participate in internal controls and compliance checks.
• Provide professional support to employees regarding expense-related queries.
• Contribute to process improvement initiatives and operational excellence within the Shared Services environment.

What We're Looking For
Technical Skills

• Understanding of expense reimbursement and expense claim processes.
• Ability to interpret and apply internal expense policies and procedures.
• Experience reviewing and validating expense receipts and supporting documentation.
• Basic understanding of accounting principles related to employee expenses.
• Strong attention to accuracy and compliance.
• Good working knowledge of Microsoft Office applications, particularly Excel.

Soft Skills

• Excellent attention to detail and high levels of accuracy.
• Strong organizational skills with the ability to manage deadlines effectively.
• Customer-focused mindset and commitment to service excellence.
• Ability to work collaboratively within a multicultural and international environment.
• Strong written and verbal communication skills.
• Proactive and adaptable approach to problem-solving.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of integrity, confidentiality, and professionalism.

Qualifications & Experience

• Degree in Accounting, Finance, or a related field.
• Previous experience in expense reimbursement processing, accounts payable, finance operations, or a similar finance support role.
• Experience working in a Shared Services Center or international environment is an advantage.

Language Requirements

• French: Minimum B2 level (mandatory)
• English proficiency is highly desirable due to regular interaction with Group stakeholders and international teams.

Additional Information

About Us, Our Culture & What We Can Offer You

Established over 200 years ago, Chubb Fire & Security are a global business driven by keeping people and the world safe. We provide essential systems, equipment and services, from digital CCTV surveillance and intruder alarms, to fire detection and suppression systems. Offering a full range of innovative products and services to a broad range of customers, from local independent business, to many of the FTSE 100 companies

We believe we offer a unique working culture, where you are as important to us as our customers, and we want you to feel that everyday. We are proud to offer extensive training to all of our new Advisors, fully supporting, and enabling you to thrive in your new role and beyond, with ongoing career development opportunities throughout your career journey with us.

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