Fleet Officer - French Speaker

Company Description

Natixis in Portugal is a Centre of Expertise whose mission is to transform traditional banking by developing innovative solutions for the business, operations and work culture of Groupe BPCE worldwide.

As part of Groupe BPCE's international division, Natixis in Portugal designs and delivers solutions for its two core areas - Corporate & Investment Banking and Asset & Wealth Management - as well as transversal services that support all entities across the Group.
With more than 3,000 employees representing 46 nationalities, the teams work across Information Technology, Banking Support Activities, and Compliance, in an integrated, inclusive, and cross-functional way, supporting all business lines and platforms of the Group.

A disruptive mindset and a culture of proximity and agility identify Natixis in Portugal Team and reflect the company's mission to transform traditional banking at a global scale: a perfect match in the Portuguese dynamics and entrepreneurial ecosystem.

Job Description

The fleet management team is responsible for:

• Ensure the management of the vehicle fleet for the agreed entities, complying with current legislation and the policy of the Groupe BPCE.
• Actively participate in actions to contribute to the optimization of costs and CSR policies, ensuring customer satisfaction

Main tasks and goals:

• Places orders for function and service vehicles from various entities of the group according to the catalog, ensuring delivery to the destination.
• Monitors and manages rental contracts to ensure their validity and updates.
• Ensures the allocation of vehicles based on needs and according to the defined policy and catalog.
• Oversees the legalization and maintenance of vehicle documentation to ensure it is up to date.
• Monitors and updates the systems and applications used in fleet management.
• Analyzes and validates invoices related to contracts and other fleet-related matters.
• Coordinates and interacts with various services of the lessor to resolve issues related to vehicles and/or their respective contracts and/or drivers.
• Follows and enforces the rules and procedures of the fleet policy and contributes to the overall optimization of its costs.
• Monitors and tracks violations and costs related to vehicles and their drivers.
• Participates in the discussion and implementation of new technologies and solutions made available and contributes to continuous improvement.
• Provides necessary support to clients and entities to contribute to overall satisfaction.
• Contributes to the implementation and monitoring of KPIs and controls.
• Integrate and trains new employees and provides training as part of job versatility.

Additional information:

• Availability to travel abroad occasionally, availability to work on public holidays.

Qualifications

Requirements:

• French Speaker (minimum B2)
• Renting contracts management.
• Fines management
• Advance knowledge of MS Office
• Planner

Other skills:

• Good communication.
• Teamwork
• Critical thought
• Positive attitude
• Flexibility and Resilience

Additional Information

Our workplace reflects the vibrant spirit of our locations, with initiatives such as a Green Transportation Budget, electric bikes and a flexible Hybrid Work Policy. We promote wellbeing through the Honolulu Wellness Club, a Prayer Room, a Lactation Room, and themed Villages that inspire creativity and collaboration. Through our ESG and DEI strategies, we are committed to being inclusive, caring, and fair, ensuring every voice is heard and valued.