French Speaking Contracted Services Specialist

Position Purpose

As part of the transformation of Scania's European Contracted Services organization, selected administrative activities supporting the French market are being transferred to the CER Shared Services Center.

The Contracted Services Administrator is responsible for providing comprehensive administrative support for contracted services, including contract administration, billing-related activities, and close cooperation with international teams.

This role primarily supports the France Project while working closely with teams supporting other markets.

Key Responsibilities

• Preparation, verification, and activation of service and telematics contracts
• Administrative management of contracts throughout their entire lifecycle
• Invoicing of service contracts
• Processing and correction of credit notes
• Basic verification of financial data
• Preparation of reports
• Archiving of contracts and related documentation
• Working with SAP and other internal systems
• Communication and collaboration with French, Slovak, and other international colleagues
• Communication and cooperation with dealers and internal business partners
• Administrative support for the Contracted Services team
• Performing ad hoc analyses and administrative tasks

Requirements

Education

• College or university degree - at least Bachelor degree

Professional Experience

• Minimum 2 years of experience in an administrative or Shared Services Center (SSC) environment
• Experience with billing processes
• Previous experience in an administrative role
• Experience working in an international environment is considered an advantage

Professional Skills

• Confident user of Microsoft Office applications
• Intermediate Excel skills
• SAP knowledge is an advantage
• Strong administrative skills
• Analytical thinking
• High level of accuracy and attention to detail in document management

Language Requirements

• Native-level Hungarian
• English - minimum intermediate level (B2)
• French - minimum intermediate level (B2); upper-intermediate proficiency is an advantage

Personal Competencies

We are looking for a colleague who:

• Works accurately and pays close attention to detail
• Is comfortable performing repetitive administrative tasks
• Has a structured and organized way of working
• Can effectively manage multiple tasks simultaneously
• Meets deadlines consistently
• Demonstrates strong problem-solving skills
• Is a team player and supports colleagues
• Is open to digitalization and continuous process improvement
• Takes responsibility for delivering high-quality work

What We Offer

• Stable multinational environment with long-term employment and an indefinite-term contract
• International projects and collaboration across the Scania organization
• Continuous professional development
• On-site work at our Biatorbágy office with occasional business travel
• Sports activity support
• Back-to-school and childbirth allowances
• Employee referral bonus
• Long-service awards every five years
• Paid leave on December 31
• Complimentary fruit, coffee and tea, plus isotonic drinks during summer

Team

The position is part of the Contracted Services organization.

You will work closely with:

• Contracted Services Manager
• CS Team Leader
• Contracted Services Specialists in Hungary and Slovakia
• France Project team
• CER Shared Services organization

Role Summary

The Customer Support Employee main responsibility is to perform customer service duties and tasks according to the common Scania values, principles, processes, guidelines and standards. Managing agreements documentation, customer contact handling questions and issues to ensure high quality operations and customer satisfaction. Also contributing to continuous improvements in the local operations and in the area of responsibility.

Job Responsibilities

Customer Relationship Development / Prospecting

Make calls (by telephone or in person) to allocated customers to develop new relationships. Act as a first point of contact for resolving customer queries and complaints.

Customer Needs Clarification

Interview the customer, following a complex multilevel sales script, to clarify the customer's requirements, or assist in conducting interviews with potential customers, making detailed notes to collect client requirements.

Product/Service Information

Provide advanced product/service information and respond to basic customer questions about the product/service.

Customer Order Processing

Record and process custom/special customer orders, often dealing with ambiguous delivery expectations.

Resolving Customer Issues

Respond to basic issue escalations promptly and appropriately; provide managerial approvals as required.

Renewals

Provide exceptional service to customers to encourage continued use of the organization's products/services.

Customer Relationship Management (CRM) Data

Schedule follow-up actions and enter relevant information into the CRM system after each contact with a customer to create a call plan and to ensure that the organization has quality data to enable effective customer retention and business development activities.

Operational Compliance

Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.

Personal Capability Building

Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.

Competency Based Interview Questions1

Customer Focus - Contributing independently

Tell me about a time when you almost lost a customer and had to turn the situation around.

• Actions - How did you approach it?
• Thinking - Why did you approach it that way?
• Outcome - What was the result?
• Learnings - What did you take away from this?
• Application - When did you use what you learned in a different situation?

Customer Focus - Contributing independently

Tell me about a time when you went the extra mile for a challenging customer.

• Actions - How did you approach it?
• Thinking - Why did you approach it that way?
• Outcome - What was the result?
• Learnings - What did you take away from this?
• Application - When did you use what you learned in a different situation?

Customer Focus - Contributing independently

Tell me about a time you were confronted with an internal or external customer problem.

• Actions - How did you approach it?
• Thinking - Why did you approach it that way?
• Outcome - What was the result?
• Learnings - What did you take away from this?
• Application - When did you use what you learned in a different situation?

Customer Focus - Contributing independently

Tell me about a time when you changed your approach to customers based on their input.

• Actions - How did you approach it?
• Thinking - Why did you approach it that way?
• Outcome - What was the result?
• Learnings - What did you take away from this?
• Application - When did you use what you learned in a different situation?

Customer Focus - Contributing independently

Describe a time you obtained up-to-date information from a customer, and what you did with it.

• Actions - How did you approach it?
• Thinking - Why did you approach it that way?
• Outcome - What was the result?
• Learnings - What did you take away from this?
• Application - When did you use what you learned in a different situation?

Competency Based Interview Questions2

Communicates Effectively - Contributing independently

Tell me about a time when you had to communicate something important to someone who did not understand your industry or function's language very well.

• Actions - How did you approach it?
• Thinking - Why did you approach it that way?
• Outcome - What was the result?
• Learnings - What did you take away from this?
• Application - When did you use what you learned in a different situation?

Communicates Effectively - Contributing independently

Describe the best presentation you've ever given.

• Actions - How did you approach it?
• Thinking - Why did you approach it that way?
• Outcome - What was the result?
• Learnings - What did you take away from this?
• Application - When did you use what you learned in a different situation?

Communicates Effectively - Contributing independently

Tell me about a time when others were missing the key points in a discussion and you helped get things back on track.

• Actions - How did you approach it?
• Thinking - Why did you approach it that way?
• Outcome - What was the result?
• Learnings - What did you take away from this?
• Application - When did you use what you learned in a different situation?

Communicates Effectively - Contributing independently

Tell me about a time during a meeting when hearing someone else's opinion altered your view of the situation.

• Actions - How did you approach it?
• Thinking - Why did you approach it that way?
• Outcome - What was the result?
• Learnings - What did you take away from this?
• Application - When did you use what you learned in a different situation?

Communicates Effectively - Contributing independently

Describe a time you had to convey a message both thoroughly and concisely.

• Actions - How did you approach it?
• Thinking - Why did you approach it that way?
• Outcome - What was the result?
• Learnings - What did you take away from this?
• Application - When did you use what you learned in a different situation?

About Scania

Scania is one of the world's leading manufacturers of heavy trucks, buses and industrial and marine engines. Scania Hungária Kft. is the official importer of Scania products in Hungary and is part of the Central European Region (CER) organization.

The Contracted Services team provides administrative support for service and telematics contracts and actively contributes to Scania's European digitalization and process improvement initiatives.

Requisition ID: 31625

Number of Openings: 1.0

Part-time / Full-time: Full-time

Permanent / Temporary: Permanent

Country/Region: HU

Location(s):