French Speaking Event Management Specialist

Career Category
Administrative
Job Description

Join our team at AMGEN Capability Center Portugal, number 1 company in Best WorkplacesTM https://www.greatplacetowork.pt/ ranking in Portugal in 2024 (category 201-500 employees) by the Great Place to Work Institute. We have a team of over 500 talented people and more than 40 different nationalities, diverse areas of expertise and professional experience that are shaping the future of healthcare. This is your chance to explore a world of opportunities in different areas such as Cybersecurity, Data & Analytics, Digital, Technology and Innovation, Finance, General & Admin, Human Resources, Regulatory Affairs and many more. In Lisbon's city center, our AMGEN office fosters innovation, excellence, and inspiration. Come thrive with us at AMGEN, supporting our mission To Serve Patients. What we do at AMGEN matters in people's lives.

French-speaking Event Management Specialist

LIVE

WHAT YOU WILL DO

The Senior Congress & Events Coordinator at Amgen will organize and coordinate events and congresses on behalf of the company. You will manage all event logistics, venue selection, contract negotiation, marketing, and post-event reporting.

The responsibilities of the role will include:

• Plan and Coordinate Events: Organize congresses, standalone meetings, seminars, and internal events in collaboration with Marketing, VA&P, Medical, Communication, and Innovation teams.
• Vendor Management: Serve as the primary liaison with the logistics agency, providing detailed event briefings and ensuring smooth execution.
• Compliance Oversight: Review and validate quotes and project proposals from the logistics agency to ensure alignment with budget and regulatory requirements under the benefits framework. Manage payment processes, including PO submissions/modifications and invoice approvals.
• Global Alignment: Act as the local interface with the Global Event Management team (GMM), participate in meetings, and implement global standards and policies at the local level.
• Budget Management: Monitor and manage event budgets in coordination with relevant Amgen teams to ensure cost efficiency and financial compliance.
• Performance Evaluation: Collect and analyze participant feedback and event performance metrics to identify improvement opportunities for future events.
• Support the audit team with any requirements / information
• Responsible for recognizing and escalating problems or risks, as and when they arise in line with the business requirements

WIN

WHAT WE EXPECT OF YOU

Qualifications:

• Bachelor's degree in Event Management, Marketing, Business Administration, or related field.
• Minimum 3-5 years of experience in event planning and coordination, preferably in the pharmaceutical or healthcare industry.
• Experience working with logistics agencies in the pharmaceutical industry.
• Strong understanding of compliance regulations and budget management.
• Experience working with external vendors and managing contracts.
• Fluent in French (required) and proficient in English.

Skills:

• Project Management: Ability to manage multiple events simultaneously and meet deadlines.
• Communication: Excellent verbal and written communication skills for cross-functional collaboration.
• Attention to Detail: Strong organizational skills and accuracy in compliance and financial processes.
• Problem-Solving: Ability to anticipate challenges and implement effective solutions.
• Technical Proficiency: Familiarity with event management tools, budgeting systems, and Microsoft Office Suite.
• Interpersonal Skills: Ability to build strong relationships with internal teams and external partners.

THRIVE

WHAT YOU CAN EXPECT OF US

As we work to develop treatments that take care of others, we also care deeply for our teammates' well-being and growth.

• Vast opportunities to learn, develop, and move up and across our global organization.

• Diverse and inclusive community of belonging, where colleagues are empowered to bring ideas to the table, take risks, and act.

• Generous AMGEN Total Rewards Plan comprising healthcare, finance, wealth, and career benefits.

• Flexible work arrangements.

APPLY NOW

Objects in your future are closer than they appear. Join us.

CAREERS.AMGEN.COM

EQUAL OPPORTUNITY STATEMENT

AMGEN is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

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