HR Admin French Speaker - Personnel and Compenstion & Benefits administration

Job Description:

We are looking for an HR Admin French Speaker - Personnel and Compenstion & Benefits administration to join our Reward Operations team at Airbus Portugal.

Responsibilities - your mission

The Reward Operations team is responsible for processes related to personal administration, time administration and compensation and benefits administration.
In this sense, your main tasks will be linked to the processes below:

Public transport payment:

• Open the e-form and check receipts for public transport
• Exchange with the employees if receipts are non compliant or missing
• Open the e-form and check receipts for IKV (Indemnité kilométrique voiture)
• Answer to employees requests via ServiceNow

Personal data, Certificate management, DPAE DPAE (Déclaration Préalable à l'Embauche) and Long Service Award Management:

• Approve personal information changes in Workday
• Ensure the information is correctly interfaced in the HR Database
• Edition of employer certificates
• Ensure quality and robust data in G Sheet file from Google Form Long Service Award
• Ensure for each Long Service Award there is a diploma or attestation from prefecture; if not, revive employees to complete their demands
• Archive attestation and diploma in Drive shared with Reward operations
• Send two times per year Excel file with data to allow Reward Operations calculate and integrate Long Service Award in payroll
• Answer to employee requests via mailbox or ticketing tool

Company car management:

• Extracting eligible population every month
• Integrating amounts and car allowances in SAP for payroll purposes
• Supporting the payroll team on company car topics

Early career and Temporary worker management:

• Integrating hired trainees in the tool (Workday and SAP) with quality approach
• Managing Workday administrative request rejections
• Integrating CQPM (Certificat De Qualification Paritaire De La Métallurgie) and alternating trainees
• Extracting and integrating end of training periods in the tool
• Integrating hirings, extensions, modifications and terminations of temporary employees
• Checking and administering the interface between Workday and SAP
• Extracting and processing payroll data for temporary employees
• Sending data to all temporary employment agencies

Time and sickness leaves management:

• Registering temporary employee absences
• Correcting anomalies in the time management tool
• Registration and filing of employee attendances and absences in SAP
• Overtime and work schedule recording
• Receive the sick leave certificate and analyze the types of sick leave (sickness leave, maternity leave, work accident, ...)
• Register the sick leave certificate of employees in SAP
• Archive the sick leave certificates according with the define process (GDPR data)
• Monitoring of salary certificates, follow up and resolution of anomalies
• Answer to employees requests via ticketing tool

• Managing "time warnings": extracting of SAP report and sending to temporary workers and managers
• Answering to requests on ServiceNow about time warnings regularisations
• Updating work schedules according with the email requests received from EMTG
• Answering to mailbox or ServiceNow requests received from temporary workers or managers
• Mass uploading of absences on SAP
• Regularisation of bonuses and sending to our external provider Hays

Requirements - Our ideal candidate will have

• Mandatory fluency in French and English,
• Knowledge in Workday, SAP, ServiceNow & Google Suite (preferential)
• Previous experience working in Human Resources (preferential)
• Versatility to work with different technical tools
• Good communication skills
• Strong organizational and time management skills
• Ability to work under pressure to agreed deadlines
• Results and detail-oriented, with a logical approach to completing tasks
• Understanding and demonstration of ethics and data protection/compliance
• Critical thinking to identify opportunities for continuous improvement
• Demonstrate a 'can-do' attitude in all areas

Benefits - what's in it for you

• Diverse career opportunities within Airbus European core countries or in other regions around the world.
• A hybrid working model, allowing you to combine onsite and offsite work.
• A modern office well connected to public transportation.
• A motivated and fun crew to grow, build and shape the GBS together.
• An intense and exciting onboarding experience.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

Company:
Airbus Portugal SA

Employment Type:
Permanent

Experience Level:
Professional

Job Family:
HR Expertise

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [email protected].

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.