Part-time HR Assistant

Overview

We are looking for talented individuals who want to be part of a modern, bilingual, progressive and dynamic school that promotes excellence through care.

This is a permanent part-time position of 24 hours of work per week. The salary includes the statutory 5.6 weeks of annual leave and national bank holidays, prorated for part-time contracts.

The gross annual salary for this position is £17,694.00. This derives from a full-time equivalent of £29,490.00.

Key Responsibilities

• Manage all HR administrative duties:
• Assist with the recruitment planning process from A-Z (scheduling interviews, etc.), including volunteers and interns
• Administration of new starters including pre-employment vetting checks, references, preparing documents, processing benefits for payroll, setting up accounts, online courses, etc.
• Assist with organisation of new employee inductions
• Maintain an accurate and up-to-date single central register
• Assist with preparing timely and accurate information for monthly payroll, including collating documents, pension information, employee benefits, etc.
• Coordinate probationary period and exit meetings
• Assist with the follow-up of HR expenses
• Compile reports for the HR Board committee, including tables and graphs
• General administration including processing invoices, scanning, photocopying, filing, updating documents
• Ensure observation and annual appraisal documentation is collated and up to date
• CPD administration including organisation of CPD days, booking courses, record-keeping and organising travel and accommodation
• Direct questions, queries and messages to the correct person within the school
• Any other duties commensurate with role as requested by the line manager

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

What we are looking for:

• CIPD level 3 or BA in Law or Business
• French speaker (ideal)
• Confident communicator, with excellent written and verbal communication skills in English (some French would be a plus)
• Ability to respect utmost confidentiality
• Shows initiative
• Dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
• Seeks timely clarification to verify own understanding
• Demonstrate the ability to systematically pause and reflect before responding or taking action
• Planning and organising: deadlines are met, prioritising effectively
• Flexible and has a strong eye for detail
• Proven ability to work alongside all members of staff with the ability to show tact, diplomacy and professionalism
• High level of IT skills including Google Workspace and particularly Google Sheet, Microsoft Excel and mail merge

Why work with us?

• An international school 'Outstanding' in Personal development, behaviour & welfare, and Sixth form provision, where you will join a very strong team of highly qualified and experienced teaching and support team
• A welcoming and innovative environment in which to teach and learn
• A vibrant location, easily accessible by Underground
• Generous reward and benefit package (see below)

Benefits

We can offer you a range of benefits, including:

• Free 3-course meal cooked fresh in our kitchen everyday during term time
• Fantastic work spaces and resources
• Professional development opportunities (internal and external)
• Enhanced sick leave scheme to support you when you need it most
• Contribution to a Health Cash Plan
• Cyclescheme
• Social events and staff parties

Right to work in the UK

On the 1st January 2021, free movement ended and the UK introduced a new immigration system, which treats EU and non-EU citizens equally and has transformed the way in which all migrants come to the UK to work and study. The position advertised does not qualify for a Skilled Worker visa sponsorship. The successful candidate must already have the right to work in UK.

Safeguarding Statement:

The Lycée International Winston Churchill is committed to safeguarding and promoting the welfare of children and young people, and expects all staff and volunteers to share this commitment. Safer recruitment practices and security checks will be carried out before any appointment is confirmed. Appointment is subject to the receipt of satisfactory references and a recent enhanced DBS check for regulated activity, as well as overseas police checks from any countries in which a candidate has lived for more than three months, including a national police check.

By applying for this position, the applicant authorises Lycée International Winston Churchill to contact any organisations where they have worked for references.

The Lycée International de Londres Winston Churchill is an equal opportunities employer.