Senior Accounts Payable Specialist with French

Job Description

Why join Rolls-Royce?

At Rolls-Royce we are proud to be a business that has truly helped to shape the modern world and are committed to always being a force for progress; powering, protecting and connecting people everywhere.

By joining Rolls-Royce, you'll have the opportunity to work on world-class solutions, supported by a culture that believes individuality is our greatest strength, and all perspectives, experiences and backgrounds help us innovate and enable our high-performance culture.

Role Purpose:

The Senior Accounts Payable Specialist will be responsible for the execution and supervision of invoice processing and related queries within the GBS Accounts Payable function. The role ensures both transactional efficiency and compliance with internal controls, tax regulations, and global finance policies, while coordinating day-to-day operations and supporting the smooth delivery of processes across regions.

Role Description:

The Senior Accounts Payable Specialist owns the invoice processing and resolution of all the queries raised, ensuring that all financial transactions are processed accurately, efficiently, and in compliance with company policies and accounting standards. The role involves collaborating with internal and external stakeholders to facilitate smooth operational workflows and contribute to the overall effectiveness of the finance function, acting as a first point of escalation for any AP related queries.

In addition, the role provides operational supervision by coordinating team activities, managing escalations, and ensuring timely completion of tasks

Key Duties & Responsibilities:

1. Invoice Processing & Posting

• Robust understand the vendor invoice cycle, being able to handle and escalate to the right stakeholder complex items (e.g. lease invoices, consignment stock, retro-posting, self-billing, Good Receipt Not Invoiced - GRNI).
• Perform invoice validation including PO, goods receipt (GR), and invoice matching (3-way match), ensuring accuracy before posting.
• Manage the communication with both internal and external stakeholders for any matter related to the AP processes and issues (e.g. procurement, auditors etc).
• Ensures timely and accurate posting credit notes, manual / special payments request in SAP, in compliance with accounting standards, basic tax rules, payment block requirements, and company policies.
• Review and resolve any system issue / exception encountered across the AP Processes (e.g., VIM exceptions)
• Act as cover for other members of the AP team as required.

2. Query Management & Issue Resolution

• Responsible for resolution, timely updates, documentation, and closure of internal queries (invoices / payments) raised in ServiceNow and external queries received via email in line with SLA requirements
• Act as escalation point and drive resolution for any query relating to Purchase Orders (POs), liaising with procurement, vendors, and business stakeholders when required.
• Manage any ad-hoc AP related task

3. Controls, Compliance & Risk Management

• Ensure that invoices and queries are processed in line with internal control frameworks, including segregation of duties, system-based controls, company policies and legal requirements
• Post correction journal entries, initiate reversal requests when appropriate, ensure all transaction-level posting has full traceability for internal and external audits.

4. Problem Solving and Continuous Improvement

• Ensure query resolution for mismatches between PO and invoice data, missing or invalid information, duplicate invoice detection, and supplier disputes.
• Use structured problem approach to identify AP related issues (e.g., data entry, incorrect master data, or workflow breakdowns)
• Drive continuous improvement by Identify recurring issues and propose improvement opportunities in invoice processing, query handling, or platform usability.
• User Acceptance Testing for new functionality/ changes

8. Team Support and Coordination (Non People Management)

• Act as a first point of contact for complex queries and escalations within the AP team
• Support workload coordination across team members to ensure timely completion of activities during peak periods
• Provide guidance and knowledge sharing to junior team members on process execution and issue resolution
• Collaborate with the AP Tower Lead to highlight risks, capacity constraints, and process improvement opportunities
• Support onboarding and training of new joiners

Key Requirements:

• Bachelor's degree in accounting, Finance, Business Administration, or a related field.
• 5+ years in finance or shared services/GBS
• French language (at least B2 level) and English (C1 level)
• Experience with SAP, VIM, Excel, Service Now, invoice processing and reconciliations
• Experience in managing to vendor/stakeholder
• Experience in employee mentoring, performance feedback, development planning, and promoting collaborative knowledge sharing
• Familiarity with compliance and accounting policies
• Fluency in both English (C1) and French (minimum B2)

Skills & Competencies:

• Technical / Functional Knowledge: Possesses a strong working knowledge of end-to-end Accounts Payable processes and ability to interpret and validate AP documents in the context of company policies
• Problem solving: Identifies and resolves complex queries using a logical, data-driven approach to investigate root causes. Exercises sound judgement when handling non-standard issues
• Proficiency in Microsoft office application (Excel, Word, etc): including advanced skills in use of formulas and pivot tables, ability to perform reconciliations and generate accurate reports to support AP processes
• Organisation expertise: Understands the AP function within the broader Source-to-Pay (S2P) and finance organisation. Collaborates effectively with cross functional stakeholders (e.g. Procurement and Treasury)
• Accountability: Takes full ownership of queries raised and follows through on resolutions and deadlines. Maintains a high standard of accuracy and escalates risks or errors in a timely and professional manner
• Leadership: Supports onboarding and training of new analysts by sharing knowledge, documentation, and best practices. Represents the AP team on meetings upon of its managers in case of their absence.
• Interpersonal skills: Communicates clearly and professionally with internal stakeholders and external vendors, and represent the Accounts Payable function effectively in cross-functional conversations

Measure of Performance for the role:

• Volume of queries resolved within SLA
• Number of blocked invoices resolved
• Prompt payments and duty to report statistics
• Invoice processing turnaround time
• % of invoices processed correctly (First-Time-Right)
• Number of blocked invoices resolved

What do we offer:
• Private healthcare and group life insurance
• Annual bonus
• myBenefit platform/subsidy for Multisport cards
• Internet and electricity allowance for remote work
• Increased funding for the Employee Capital Plans (PPK) program; Rolls Royce Sp. z o.o. contributes 3% to this program
• Additional vacation days based on length of service with the employer
• Hybrid work model (2 days in the office / 3 days from home)
• Work in a modern office located in the Krakow centre - the Unity Tower (ul. Lubomirskiego 20)

The Kraków Rolls Royce Global Capability Centre represents an exciting new chapter in the growth of Rolls Royce Group Business Services. Designed to support global operations and employee services, the Centre is a key hub for enabling operational efficiency and strengthening global business processes. It delivers exceptional services across finance, procurement, HR, Data Analytics and Service Management.

Our vision is to ensure that the excellence and ingenuity that shaped our history continues into our future. Our multi-year transformation programme aims to turn Rolls Royce into a high-performing, competitive, resilient and growing company. Join us, and it can be your future vision too.
Rolls Royce are committed to being a respectful, inclusive, and non-discriminatory workplace where individuality is valued, diverse perspectives fuel innovation, and everyone can thrive.

Please note that all applicants will be subject to Poland right-to- work check as part of the recruitment process.

Job Category

Finance

Posting Date

17 Apr 2026; 00:04