Senior Executive Assistant (French Speaker) | HR Shared Services

Company Description

Natixis in Portugal is a Centre of Expertise whose mission is to transform traditional banking by developing innovative solutions for the business, operations and work culture of Groupe BPCE worldwide.

As part of Groupe BPCE's international division, Natixis in Portugal designs and delivers solutions for its two core areas - Corporate & Investment Banking and Asset & Wealth Management - as well as transversal services that support all entities across the Group.
With more than 3,000 employees representing 46 nationalities, the teams work across Information Technology, Banking Support Activities, and Compliance, in an integrated, inclusive, and cross-functional way, supporting all business lines and platforms of the Group.

A disruptive mindset and a culture of proximity and agility identify Natixis in Portugal Team and reflect the company's mission to transform traditional banking at a global scale: a perfect match in the Portuguese dynamics and entrepreneurial ecosystem.

Job Description

• Direct Executive and Stakeholder Support: Provide comprehensive administrative and executive support directly to the Management Committee (MC) and/or Project Management Team (PMT). Facilitate communication with internal and external stakeholders, manage all correspondence (calls, emails), perform translations as required, and serve as a key liaison.
• Calendar and Meeting Management: Meticulously manage complex executive and committee calendars, schedule and coordinate all appointments, board meetings, conferences, and other engagements.
• Travel and Logistics Coordination: Oversee and manage all travel arrangements, including booking flights, accommodation, and ground transportation for executives and team members.
• Document Preparation and Reporting: Gather, compile, and analyze relevant data, synthesize complex information, and produce regular reports and presentations as directed. Draft, edit, and finalize a wide range of documents, including official correspondence, internal notes, standards, and reports. Maintain accurate records and filing systems.
• Event Organization: Organize and coordinate national and international events and meetings, liaising with all necessary internal and external contacts to ensure successful execution and managing stakeholder agendas.
• Confidentiality and Security: Handle all confidential documents and sensitive information with the utmost discretion and ensure full compliance with security protocols to maintain their integrity.

Qualifications

• Bachelor / Master Degree
• Fluent/native English and French (mandatory)
• Specialized Technical Knowledge: In-depth and applied mastery of specialized technical, scientific, or domain-specific knowledge required for the role. Ability to apply theoretical and conceptual principles to solve practical challenges.
• Strategic Insight and Alignment: Clear understanding of management priorities and strategic organizational decisions. Aptitude to actively contribute and participate consciously in decision-making processes.
• Comprehensive Organizational Knowledge: Profound understanding of the organization's business, systems, processes, and culture, enabling effective and integrated performance.
• Broad Activity Execution: Capacity to manage and execute a diverse set of interrelated activities, leveraging past experiences to optimize outcomes.
• Critical Analysis and Problem Solving: Analytical skills to diagnose complex situations, identify root causes, and develop effective, innovative solutions.
• Operational Responsibility and Planning: Assume responsibility for an integrated set of activities, ensuring the achievement of goals and results within the timelines of an operational plan.
• Autonomy and Decision-Making: Ability to operate independently within a defined area, making informed, autonomous decisions to support activities and resolve specific problems.
• Resource Management and Result Accountability: Responsible management of resources (where applicable) and a strong focus on achieving directly impactful results. Significant contribution to strategic decision-making.
• Influence and Collaboration: Skill in influencing and persuading colleagues and stakeholders within their area of expertise, building commitment and facilitating collaboration towards common objectives.
• Reputation and Values Advocacy: Act as an ambassador for the organization, actively defending its reputation and values in all interactions.
• Talent Sourcing and Culture Promotion: Actively contribute to attracting new talent by suggesting or participating in events (job fairs, conferences) and sharing perspectives on the organizational culture.
• Talent Identification and Recommendation: Ability to identify and recommend potential candidates who align with the organization's culture and objectives.

Additional Information

Our workplace reflects the vibrant spirit of our locations, with initiatives such as a Green Transportation Budget, electric bikes and a flexible Hybrid Work Policy. We promote wellbeing through the Honolulu Wellness Club, a Prayer Room, a Lactation Room, and themed Villages that inspire creativity and collaboration. Through our ESG and DEI strategies, we are committed to being inclusive, caring, and fair, ensuring every voice is heard and valued.