Talent Acquisition Coordinator with French

Overview

Location Overview
Working with inspiring and experienced colleagues, you'll find that the atmosphere in our city-centre office in Kraków is informal and engaging. With drive and ingenuity, our teams deliver vital services to PepsiCo employees around the world. With an active, get-things-done culture, this is a place where your dynamism and agility will make a difference.

As a Talent Acquisition Coordinator, you will play a key role in ensuring seamless execution of recruitment coordination processes across different hiring categories. You will be responsible for managing requisition processing, interview scheduling, offer management, pre-boarding and onboarding activities, while ensuring compliance, data integrity and process adherence.

This role requires strong organizational skills, attention to detail, stakeholder collaboration, and the ability to work efficiently in a fast-paced environment. You will work closely with Recruiters, Hiring Managers, Talent Acquisition Leaders and HR teams to deliver an exceptional recruitment experience for both candidates and internal stakeholders.

Responsibilities

• Requisition Management: Ensure accurate entry, updates, and maintenance of job requisitions within the Applicant Tracking System (ATS);
• Interview Scheduling & Coordination: Manage and coordinate interview schedules with candidates, hiring managers, and interviewers to ensure timely and professional interview logistics;
• Assist in the preparation and issuance of offer letters ensuring accuracy, compliance, and timely delivery;
• Support pre-boarding activities, including new hire documentation;
• Ensure a smooth transition for new hires, resolving any onboarding-related concerns efficiently;
• Process Oversight: Monitor all aspects of the internal recruitment life-cycle, ensuring timely completion of each stage while maintaining high service standards;
• Maintain accurate and up-to-date candidate records within the ATS and other recruitment
  systems;
• Ensure data integrity and compliance with company policies and data privacy regulations;
• Generate basic reports on recruitment activities, tracking process completion rates, candidate status and coordination efficiency;
• Build and maintain strong relationships with Recruiters, Hiring Managers, HR Teams and Candidates;
• Provide timely updates on the status of coordination activities, ensuring clear communication and alignment;
• Ensure candidates receive a high-touch experience, keeping them informed throughout the interview and hiring process;
• Identify and suggest process improvements to streamline coordination activities and enhance efficiency;
• Utilize the ATS, CRM and other recruitment tools to ensure timely and accurate execution of coordination activities;
• Stay updated on system and process changes, ensuring proper adoption and compliance;
• Ensure all recruitment activities comply with local employment laws, company policies and global hiring standards;
• Maintain accurate data entry and tracking within the ATS, ensuring full compliance with recruitment lifecycle protocols;
• Safeguard the accuracy and completeness of candidate records, ensuring adherence to data privacy regulations;
• Support both external and internal recruitment processes, managing job postings, candidate scheduling and onboarding logistics across multiple hiring categories;
• Balance internal mobility coordination while supporting external hiring, ensuring dual-process efficiency.

Qualifications

• 2+ years of experience in recruitment coordination, HR operations or talent acquisition support;
• Experience working with Applicant Tracking Systems (ATS) (e.g., iCIMS, Workday, SuccessFactors) and recruitment technologies;
• Strong ability to manage multiple priorities, high volume hiring processes and deadlines in a fast-paced environment;
• Excellent verbal and written communication skills, with the ability to interact professionally with candidates, recruiters, hiring managers and cross-functional stakeholders;
• Understanding of global hiring standards, local employment laws, and recruitment lifecycle protocols to ensure compliance and data integrity;
• Strong focus on accuracy in offer processing, scheduling and data management to maintain seamless recruitment coordination;
• Ability to work collaboratively across teams while maintaining discretion in handling sensitive candidate information;
• Strong customer service orientation to ensure a high-touch candidate experience throughout the interview and onboarding process;
• Strong written and spoken English and French skills to support recruitment coordination across regions;
• Ability to identify opportunities for operational efficiency and suggest enhancements to streamline coordination activities;
• Experience managing job postings, interview logistics and onboarding for both external hires and internal employee transitions.

Compensation and Benefits:
• The expected starting compensation range for this position is 100100,0 PLN annually (gross).
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• This role is eligible for an annual bonus, based on performance and eligibility.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility.

The 'Internal Reporting Procedure' for making reports of violations of the law and taking follow-up action in terms of the Law on Whistleblower Protection of June 14, 2024 is available at www.pepsicopoland.com under the Contact/Career tab.