HR Coordinator - EMEA (French-speaking)

About Us

Sophos is a global leader and innovator of advanced security solutions that defeat cyberattacks, including Managed Detection and Response (MDR) and incident response services and a broad portfolio of endpoint, network, email, and cloud security technologies. As one of the largest pure-play cybersecurity providers, Sophos defends more than 600,000 organizations and more than 100 million users worldwide from active adversaries, ransomware, phishing, malware, and more. Sophos' services and products connect throughthe Sophos Central management console and are powered bySophos X-Ops, the company's cross-domain threat intelligence unit. Sophos X-Ops intelligence optimizes the entire Sophos Adaptive Cybersecurity Ecosystem, which includes a centralized data lake that leverages a rich set of open APIs available to customers, partners, developers, and other cybersecurity and information technology vendors. Sophos provides cybersecurity-as-a-service to organizations needing fully managed security solutions. Customers can also manage their cybersecurity directly with Sophos' security operations platform or use a hybrid approach by supplementing their in-house teams with Sophos' services, including threat hunting and remediation. Sophos sells through reseller partners and managed service providers (MSPs) worldwide. Sophos is headquartered in Oxford, U.K. More information is available at www.sophos.com.

Role Summary

We are building a centralized HR support function that supports generic administrative tasks for the HR team in EMEA. Where countries have a specific language requirement and this language is your specialty, you would provide additional dedicated support to that team.

Our HR Coordinators deliver robust and proactive HR support to the HR team, for our employees, following a handoff from the Talent team, in case of new hires. Thereon, the role is responsible for a wide variety of tasks across the employee life cycle.

You will work as part of a tight-knit team that encompasses different language skills, handling generic and standardized procedures including task that ensure the company meets its mandatory reporting and administrative in-country. You will respond and support employee and manager enquiries received via a ticketing system, escalating where necessary and you will have the opportunity to work in cross-team projects that support the HR organization develop and mature its practices, and which offer job enrichment and development.

What You Will Do

• 'Cradle to grave' support for all administrative elements relating to employee matters arising in the region
• Aiding the onboarding process
• Producing accurate and timely offers of employment and employment contracts
• Liaising with IT and facilities to ensure the business is prepared for the new hires, and coordinating and communicating with the hiring manager accordingly
• Enrolling new hires onto various benefit programs and aiding set up on payroll if needed
• HRIS system's management
• Preparing and executing HRIS audits (bi-weekly) and payroll reporting and audits against the data held in HRIS
• Payroll administration - collating the relevant and related information and reports for Payroll, including notifications of new hires, leavers, maternity and paternity information, changes to employee payroll information (salaries, cost centres, etc), ensuring approved bonuses are paid timely, administering local allowances and one-off bonuses, as applicable, etc.
• Where applicable, time management system ownership - new hires, leavers, reports, troubleshooting
• HR file management, including the Teams database and personnel files; verify and maintain required employee documentation, ensuring current and compliant
• Accurate and timely processing of leavers or other terminations, e.g. leaver letters, updating HRIS, liaison with payroll and IT (equipment returns), etc.

What You will Bring

• Degree level education, ideally in Human Resources or a minimum of 2-years' experience in a comparable HR role
• Experience with working on highly confidential matters
• Handling high volume of work across multiple disciplines to agreed service levels, maintaining a close attention to detail and with a high degree of accuracy.
• Experience on HR systems
• Ability to work independently but at the same time you are a dedicated team player who prides yourself on delivering service excellence
• High sensitivity in dealing with employees
• MS Office knowledge
• Strong organizational skills and ability to prioritize
• Fluent in English and and French (spoken and written) as defined

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Ready to Join Us?

At Sophos, we believe in the power of diverse perspectives to fuel innovation. Research shows that candidates sometimes hesitate to apply if they don't check every box in a job description. We challenge that notion. Your unique experiences and skills might be exactly what we need to enhance our team. Don't let a checklist hold you back - we encourage you to apply.

What's Great About Sophos?

• Sophos operates a remote-first working model, making remote work the primary option for most employees. However, some roles may necessitate a hybrid approach. Please refer to the location details in our job postings for further information.

• Our people - we innovate and create, all of which are accompanied by a great sense of fun and team spirit

• Employee-led diversity and inclusion networks that build community and provide education and advocacy

• Annual charity and fundraising initiatives and volunteer days for employees to support local communities

• Global employee sustainability initiatives to reduce our environmental footprint

• Global fitness and trivia competitions to keep our bodies and minds sharp

• Global wellbeing days for employees to relax and recharge

• Monthly wellbeing webinars and training to support employee health and wellbeing

Our Commitment To You

We're proud of the diverse and inclusive environment we have at Sophos, and we're committed to ensuring equality of opportunity. We believe that diversity, combined with excellence, builds a better Sophos, so we encourage applicants who can contribute to the diversity of our team. All applicants will be treated in a fair and equal manner and in accordance with the law regardless of gender, sex, gender reassignment, marital status, race, religion or belief, color, age, military veteran status, disability, pregnancy, maternity or sexual orientation. We want to give you every opportunity to show us your best self, so if there are any adjustments we could make to the recruitment and selection process to support you, please let us know.

Data Protection

If you choose to explore an opportunity, and subsequently share your CV or other personal details with Sophos, these details will be held by Sophos for 12 months in accordance with our Privacy Policy and used by our recruitment team to contact you regarding this or other relevant opportunities at Sophos. If you would like Sophos to delete or update your details at any time, please follow the steps set out in the Privacy Policy describing your individual rights. If you have any questions about Sophos' data protection practices, please contact [email protected].